Legal

Privacy Policy

Last updated: 8 April 2026

Moonbeam Talent ("we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or use our services.

We operate in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and applicable Danish data protection legislation, including the Danish Data Protection Act (Databeskyttelsesloven).

1. Who We Are

Data Controller:
Moonbeam Talent
Møllegade 11A, 9000 Aalborg, Denmark
Email: nivedita.mishra@moonbeamtalent.dk
Phone: +45 52 64 75 46

If you have any questions about how we handle your personal data, please contact us at the address above.

2. What Personal Data We Collect

We may collect the following categories of personal data:

  • Contact information: name, email address, phone number
  • Professional information: CV, LinkedIn profile, work history, skills, and career goals (when provided voluntarily by job seekers)
  • Communication data: messages and enquiries submitted through our contact form
  • Technical data: IP address, browser type, and basic usage data collected by our hosting provider (GitHub Pages)

We do not collect sensitive personal data (e.g. health information, ethnicity, religion) unless explicitly required and consented to for a specific purpose.

3. How We Collect Your Data

We collect personal data in the following ways:

  • When you submit our contact form on the website (processed via Web3Forms)
  • When you contact us directly by email, phone, or LinkedIn
  • When you apply for a role or engage with our recruitment services through Happlicant
  • When you participate in our coaching or consulting services
  • Through publicly available sources such as LinkedIn, for legitimate recruitment purposes

4. Why We Process Your Data (Legal Basis)

We process your personal data on the following legal grounds under GDPR Article 6:

  • Consent (Art. 6(1)(a)): When you submit our contact form, you provide explicit consent for us to process your data to respond to your enquiry.
  • Contractual necessity (Art. 6(1)(b)): When we provide recruitment or coaching services under an agreement with you.
  • Legitimate interests (Art. 6(1)(f)): To reach out to potential candidates for relevant job opportunities, where this does not override your rights and interests.
  • Legal obligation (Art. 6(1)(c)): Where required by applicable Danish or EU law.

5. How We Use Your Data

Your personal data is used for the following purposes:

  • Responding to enquiries submitted through our contact form
  • Matching candidates with relevant job opportunities
  • Delivering our coaching, consulting, and recruitment services
  • Communicating with clients and candidates throughout the recruitment process
  • Improving the quality and relevance of our services
  • Complying with our legal and regulatory obligations

We do not sell, rent, or share your personal data with third parties for marketing purposes.

6. Third-Party Services

We use the following third-party services that may process your data on our behalf:

  • GitHub Pages: Our website is hosted on GitHub Pages (GitHub, Inc., a Microsoft company). Basic server logs including IP addresses may be collected by GitHub. See GitHub's Privacy Statement.
  • Web3Forms: Our contact form submissions are processed by Web3Forms. Data submitted is forwarded to our email address. See Web3Forms Privacy Policy.
  • Happlicant: We use Happlicant to manage job applications submitted through our Open Positions page. Data submitted through their platform is subject to their own privacy policy.
  • LinkedIn: We use LinkedIn for professional networking and sourcing. See LinkedIn's Privacy Policy.

All third-party processors are required to handle your data securely and in accordance with GDPR.

7. How Long We Keep Your Data

We retain personal data for up to 6 months from the date it was collected or last used. After this period, your data is securely deleted or anonymised.

8. Your Rights Under GDPR

As a data subject, you have the following rights:

  • Right of access (Art. 15): You may request a copy of the personal data we hold about you.
  • Right to rectification (Art. 16): You may request that inaccurate or incomplete data be corrected.
  • Right to erasure (Art. 17): You may request that we delete your personal data ("right to be forgotten"), subject to legal obligations.
  • Right to restriction of processing (Art. 18): You may request that we limit how we use your data in certain circumstances.
  • Right to data portability (Art. 20): Where applicable, you may request your data in a structured, machine-readable format.
  • Right to object (Art. 21): You may object to processing based on legitimate interests, including direct outreach for recruitment purposes.
  • Right to withdraw consent (Art. 7(3)): Where processing is based on consent, you may withdraw it at any time without affecting prior lawful processing.

To exercise any of these rights, please contact us at nivedita.mishra@moonbeamtalent.dk. We will respond within 30 days.

9. Cookies and Tracking

Our website does not currently use cookies for analytics or advertising purposes. GitHub Pages may set technical cookies necessary for the delivery of the website. We do not use third-party tracking or advertising cookies.

If this changes, we will update this policy and seek your consent where required.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Our website is served over HTTPS. We limit access to personal data to those who need it to perform their duties.

11. International Transfers

Your data may be processed by third-party services (such as Web3Forms and GitHub) whose servers may be located outside the European Economic Area (EEA). Where this is the case, we ensure that appropriate safeguards are in place, such as the EU Standard Contractual Clauses, to protect your data in accordance with GDPR.

12. Complaints

If you believe we have not handled your personal data in accordance with applicable law, you have the right to lodge a complaint with the Danish data protection authority:

Datatilsynet
Carl Jacobsens Vej 35
2500 Valby, Denmark
www.datatilsynet.dk

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this page will always indicate when the policy was last revised. We encourage you to review it periodically.